Conditions of participation

• Booking limit for HRA workshops
  You can take part in only 2 HRA workshops per semester. After you take part in the second workshop, your registration for further workshops will be automatically canceled, and/or your name will be automatically deleted from waiting lists. The booking limit helps us to distribute our free qualification offers fairly. This rule does only apply to workshops, not to other HRA formats (e.g. HRA Spotlights).

• Cancelation and unexcused absence
  You can no longer take part in the HRA event you registered for? Please cancel your registration by using the link in the confirmation email. Unexcused absences result in an automatic exclusion from all HRA events for 6 months.

• Participation certificate for HRA workshops
  After participating in HRA workshops, you will automatically receive a participation certificate by email. A certificate for HRA Spotlights is not provided.

• Requirements for participation in digital events
  Attendance: Participation is only possible, if you can guarantee an uninterrupted attendance.
  Attention: Online events require the same undivided attention as face-to-face events. Please refrain from parallel activities.
  Interaction: In general HRA events are interactive and require your active participation.
  Visibility: Please turn on your camera, if possible. Especially in our workshops, this is essential for a productive working environment.

• Notes on the use of Zoom for online events
  Many online events use the Zoom software. Participation in a meeting requires the installation of the software. Participation via your browser is not possible. Passing on login data and recording are prohibited. You will be asked to provide your name before participating. It is not necessary to give your full name. If it is necessary to establish your identity, the use of a pseudonym (e.g. for students the matriculation number and for employees the routing number) is sufficient. If there is no need for you to be present with a picture, it is recommended that the video function be switched off.
  The requirements of the service instruction (PDF, in German) must be observed. For more information on using Zoom and data processing, especially your data subject rights under the GDPR, see https://www.rrz.uni-hamburg.de/zoom and https://uhh.de/datenschutzrechtliche-information-zoom (PDF, in German).

Register for events directly with the respective provider. Just follow the links in the course portal to the provider pages, where you can find further information on registration and participation.

Please note that the course portal only lists events that are open across universities and that the individual institutions may offer more options for their members.

We try to make HRA events accessible for everyone. Therefore, we ask individuals to notify us about any specific requirements directly when registering for an HRA event. This allows our event management team to approach the participant as early as possible, clarify questions, and offer support.  

The HRA sets aside a limited budget per calendar year for specific requirements. In order to make HRA events accessible for as many early career researchers in Hamburg as possible, funding is allocated according to the submission date of the requisition request. Support services may be funded until funds for the calendar year have been exhausted.

Childcare
We try our best to make sure that HRA events take place at family-friendly times. If you require childcare in order to attend our events, let us know in the registration form. We will then work with you to find a solution. Also inform yourselves about the extensive support offered by the Universität Hamburg Family Office or by similar offices at your institution. You can also find an overview on our Academia and Family web page.

Participants with disabilities
We want people with disabilities to be able to participate in HRA events.

Sign-language interpreter or speech-to-text reporter
Interpreting services can be requested for online and in-person HRA events. For this, we usually contact the interpreting agency Gehörlosenverband Hamburg e.V. You can also suggest a selection of suitable interpreters to us in advance. Alternatively, you can order an audio recording complete with transcription. In order to be able to commission an interpreting service in good time, we ask that you notify us about your requirements at least 4 weeks in advance of the event.

Information on HRA member institutions’ services
The course portal on our website also provides information about events hosted by our member institutions. Register directly with the providing institution. Address your questions and specific requirements for these services and events directly to the providing institution.

Contact
If you have any questions, contact us on +49 4042838-6482 or at office"AT"hra-hamburg.de.